Data You Give Us Directly
Search Queries
A name or place submitted through a search tool is sent directly to the outside provider that operates that tool. The provider processes the request and supplies its results. Ulster County Criminal History does not retain or record those search terms on its own systems.
Messages and Contact Submissions
Email and other messages may be kept long enough to respond and handle the correspondence. They remain within the organization unless disclosure is required by a valid legal obligation.
Data We Gather Automatically
When a visitor opens a page, the servers may automatically receive routine technical and usage details, including:
- Page-view dates and times
- The device's assigned IP address
- Operating system and device category
- Browser name and version
- Pages viewed and time spent on them
- The referring website, when available
Cookies and Analytics
Small files known as cookies can be stored on a visitor's device. They help measure traffic, popular pages, and where visits end. Analytics providers may combine this activity into broader usage reports. A browser can be set to reject cookies, although disabling them may change how some website features work.
What We Do With This Data
Information collected through normal website use may support the following functions:
- Routing a search request to the selected service provider
- Diagnosing faults and correcting technical problems
- Operating the website and improving load performance
- Assessing which resources visitors use most
- Displaying advertising that may reflect visitor interests
No Criminal-Record Data on File
Ulster County Criminal History does not maintain, assemble, or sell a database of personal criminal records. Its content identifies official routes to records held by Ulster County courts and law-enforcement offices, the New York State Division of Criminal Justice Services, and the New York State Sex Offender Registry. The website is not a consumer reporting agency under the Fair Credit Reporting Act. Information collected about visitors is not compiled into consumer reports or third-party criminal-history files.
Third-Party Search Partners
Outside companies power search boxes displayed on the website. Data entered in those boxes is governed by the chosen provider's privacy policy. Each provider controls its own retention, use, and disclosure practices. Visitors should review those terms before submitting a query because Ulster County Criminal History cannot direct how a partner processes that information.
Links to Other Websites
Links may lead to New York agencies, Ulster County offices, court systems, legal-aid organizations, and outside search providers. Once a visitor follows such a link, the destination's privacy policy controls that visit. Personal details should not be submitted until that policy has been reviewed.
Advertising providers may use their own technology to measure activity across websites and select interest-based ads. That processing occurs through their systems rather than ours.
Who Might See Your Data
Personal data is not sold. Limited information may instead be available to:
- Analytics vendors that measure use and performance
- Search providers that receive submitted queries
- Advertising networks that serve content on these pages
- Government or law-enforcement authorities acting under a valid legal order
How We Protect Your Data
Reasonable, commonly used safeguards are applied to information under our control. No internet transmission or storage method is completely secure, however. Those measures reduce risk but cannot guarantee that unauthorized access or a data breach will never occur.
Users Under 18
The website is intended for adults and does not knowingly collect personal information from anyone younger than 18. If information from a minor is identified, a request may be made for its prompt deletion.
Your Data Rights
Applicable law may provide choices concerning personal data. New York's Freedom of Information Law, Public Officers Law Article 6, governs access to records held by public agencies. Executive Law §837 addresses the criminal-history functions and authorized dissemination framework of the New York State Division of Criminal Justice Services. Those laws govern official records and do not convert this privately operated website into a government records custodian. Subject to the law that applies to a request, a visitor may:
- Request deletion of personal data held about the visitor
- Ask for access to personal information on file
- Seek correction of inaccurate personal data
- Object to certain forms of data processing
Updates to This Policy
This privacy policy may be revised as practices or requirements change. A new effective date will appear here when an updated version is published. Visitors should review the policy from time to time for current information about data handling.
Effective date: August 1, 2026